How to create a set of records for a new "Item" - without no vba

I'm restating this post in what I thins is a better way... sorry for any mix-up

(fyi - no vba to so it will work in the cloud on office 365 access.)

For each "Item"  there is a standard set of records... about 106 to be specific...

and each record holds about 4 unique fields of data so there is over 400 fields of data that relate to each "Item".

(As I understand it a single record can only have 255 or so fields max... right?)

For existing items I just added a field to each record with the item name (or id number) and added another field to each record with a "line number" so we could maintain the order of appearance on the screen.

We have to display all the records at once for an item to look like a sort of like 
a spread sheet... like below...

line-1 -- item-1 -- data-source-1 -- data-1 -- data-2 -- data-3
line-2 -- item-1 -- data-source-2 -- data-1 -- data-2 -- data-3
line-3 -- item-1 -- data-source-3 -- data-1 -- data-2 -- data-3
line-4 -- item-1 -- data-source-4 -- data-1 -- data-2 -- data-3
etc

For existing Items (only a few now) we have hammered it out and it displays fine...

But not sure how to add a new item... 
- which means adding 106 new records
- and automatically populating the line numbers and item name...
- and then let the user populate the data-source field and data-1, data-2, and data-3 for each of the 106 records related to the item.
- and maintaining the "spreadsheet" look

So The Question is how to create a group of records related to a specific Item...
and auto populate some of the fields... without using vba.

thanks for any help on this.